In May 2018, the regulations regarding data protection in the United Kingdom will change, with potential impact on schools and organisations controlling and processing schools’ data.
To help schools and the organisations they work with, SIMS provides a number of solutions to support schools in their efforts to comply with the regulations.
SIMS Independent products have been designed to make GDPR compliance processes easier and simpler to achieve. At the forefront is the SIMS Parent Lite app, which provides schools with a tool to communicate more proactively and more accurately with parents and guardians of their pupils.
The SIMS Parent Lite app provides parents with access (via their mobile phone or tablet) to their existing core data, to make change requests as and when they need to, greatly reducing the likelihood of a school holding outdated information. In addition, schools have the facility to send out regular reminders to parents via the app.
You can see more information on the SIMS Parent Lite app here.
GDPR in Schools (GDPRiS), is a cloud-based, data protection monitoring solution for schools. It provides Data Protection Officers (DPOs), schools and third party data processors with an intuitive system to help simplify data protection processes and management, in addition to proactively prompting them to meet and exceed the new General Data Protection Regulations (GDPR).
Designed for schools, GDPRiS encourages a whole-school approach to data protection and with comprehensive auditing tools: it allows schools to provide evidence of the steps taken to achieve compliance.
Find out more here.
We have a team of experts here at Capita SIMS and they have produced some helpful guidance to assist schools with GDPR compliance.
Take a look at our Head of Product Management, Nick Finnemore’s blog: ‘Helping you gear up for GDPR’.
We have also recently held webinars to support schools with GDPR compliance and you can watch the recordings here.
SIMS Independent users also have access to our customer intranet service, My Account, which includes regular updates on GDPR via a dedicated ‘hot topic’ page.
Under the terms of the GDPR, individuals have the ability to find out what data is held by an organisation in reference to them – this is known as a Subject Access Request (SAR). For example, this could be details of a particular student’s attendance or all behavioural events for a specific term.
The last product release of SIMS included updated functionality to help with this, known as the Person Data Output (PDO). This easy-to-use tool provides an overview of all the information most likely to form a SAR. In addition, PDO creates a log of all data requests submitted, providing an ideal resource for future reference.
Guidance on the GDPR is constantly being updated by the Information Commissioner’s Office and their own website (ico.org.uk), is a really valuable source of information.
Customers who would like to learn more about GDPR, or have a query, should visit our dedicated hot topic on My Account.